How to Roll Out Digital Business Cards Law Firm-Wide

To roll out digital business cards law firm-wide, set up one company account on Lets Connect Teams, apply the firm's branding and locked company details to every card, then invite each lawyer to activate their own. When someone moves practice group or leaves, the firm updates or releases the card centrally, so out-of-date details stop circulating.

Law firms hand out a lot of business cards, and many of them go out of date quickly. Associates qualify, partners change practice groups, offices move and direct dial numbers get reassigned. Digital business cards for law firms solve that by putting every lawyer's details on a page the firm controls, shared by link, QR code, wallet pass or NFC tap. Lets Connect Teams is built for exactly this.

The problem with printed cards in a firm

• Reprints every time someone is promoted or changes team.
• Inconsistent branding when each office orders its own cards.
• No record of who received a card, so contacts from seminars stay in individual inboxes.
• Cards that still carry a leaver's name and number months after they have gone.

Rolling out digital business cards law firm-wide in four steps

1. Set the firm's brand once

On Teams, the firm sets its brand kit and locks company fields such as the firm name, address and logo, so every card looks the same and nobody edits the registered office by accident.

2. Add lawyers and staff

HR or an office manager creates each person's card and sends an invitation. There are four roles, Owner, HR Admin, Manager and Member, so the right people can manage cards and seats.

3. Choose what each card shows

Name, title, practice area, direct dial, email, office address, a short profile and a link to the lawyer's page on the firm website. Documents such as a services brochure can be attached.

4. Share and follow up

Lawyers share by QR code at seminars, by NFC card in meetings, or by link in their email signature. Enquiries through the card's forms go into the built-in CRM, where a 7-stage pipeline keeps track of them.

When someone leaves the firm

On Teams, the firm keeps the managed card and the leads it collected by default. The card is archived, so it no longer appears to the public, and the seat can be released. Every change to membership and seats is recorded in an audit log, so there is a clear record of who did what and when.

Enquiries, confidentiality and data

Keep enquiry forms short: name, contact details and a brief description of the matter, with any wording your firm uses to make clear that sending a form does not make someone a client. Never ask for confidential details on a public form. Lets Connect is a UK company and handles data under UK GDPR, and our article on whether digital business cards are secure explains password protection, gated contact links and publish controls.

There is no direct integration with practice management software. Enquiries stay in the built-in CRM and can be exported whenever you need them. For pricing and rollout, see digital business cards for teams and enterprise, and are paper business cards dead? makes the wider case.

Frequently asked questions

Can the firm lock details lawyers should not change?

Yes. On Teams, the firm can lock company fields such as the firm name, logo and address, while each lawyer keeps control of the fields they are allowed to edit.

What happens to a card when a lawyer leaves?

By default the firm keeps the managed card and its leads. The card is archived so it no longer appears to the public, and the seat can be released.

How much does it cost for a firm?

Teams is £24.99 per seat per month or £249 per seat per year, with a minimum of five seats. Optional NFC cards are £20 for PVC, £50 for wood and £100 for metal.

Does it integrate with our practice management system?

No. Enquiries go into the built-in CRM and can be exported whenever you need them.

Roll Out Digital Business Cards Across Your Firm

Firms need control as much as convenience. Lets Connect Teams gives you a brand kit, locked fields and clean offboarding at £24.99 per seat per month or £249 per seat per year, with a minimum of five seats. Individual lawyers can also start on their own.

• The free Lets Connect plan: a published card with contact details, social links, a save-contact button, your own link and a QR code, free forever.
• Full Brand Presence, £49 one-time: templates, gallery, products, testimonials, documents, password protection, analytics, and Apple Wallet and Google Wallet passes.
• Business Add-ons, £99 one-time: adds a CRM with a 7-stage pipeline, the AI business card scanner, a reviews tool, appointment booking, lead capture, newsletter subscribers, custom forms, data export and location tracking.
• Optional NFC cards: PVC £20, wooden £50 or metal £100, each with a printed QR code. Paid plans come with a 30-day money-back guarantee.

Questions about a rollout? Get in touch with the team. When you are ready, create your free digital business card or compare every plan on the pricing page.