Digital Business Card for NGOs and Charities: A Practical Guide

A digital business card for NGO and charity teams has to work hard on a small budget. It needs to introduce your cause, give donors and volunteers a way to get involved, and stay accurate as staff and volunteers come and go. Lets Connect has a free plan that never expires, and the paid plans for an individual card are one-time payments, which makes budgeting simpler than a subscription.

Why charities use digital cards

• No print budget for cards that go out of date when roles change.
• No boxes of cards to bin, which fits the values of many organisations.
• One link that works at fundraising events, in talks, in emails and on social media.
• A way to collect supporter details on the spot, instead of a clipboard and a pen.

Digital business card for NGO teams: what to include

• Your name, role and organisation, with its logo and charity number if you are registered.
• A donate link to the giving page you already use.
• A volunteer sign-up form built with the custom form builder.
• A newsletter sign-up, using newsletter subscribers.
• Your latest impact report or event flyer as a PDF attachment.
• Links to your website and social profiles.

The card links to your existing donation page. Lets Connect does not take or process donations itself.

Think about who opens the card. A potential donor wants to know what you do and how to give. A volunteer wants to know what is involved and how to sign up. A corporate partner wants a named contact and your latest report. Put the most important button first, and keep the rest short enough to read on a phone in the half minute after you meet.

Collecting supporters at events

At a fundraising stall or community event, show the QR code and ask people to join the mailing list or register as a volunteer there and then. With Business Add-ons, every sign-up goes into the built-in CRM, and you can export the list for your newsletter or donor system. The lead capture guide explains how the forms work.

Ask only for what you need, explain how you will use it, and keep a clear consent statement on the form. Lets Connect is a UK company and handles data under UK GDPR, and are digital business cards secure? covers the privacy controls.

Budgets, staff changes and volunteers

Small teams can put everyone on the free plan, which includes a profile, contact details, social links, a link and a QR code. Staff who run events or manage partners can move to Business Add-ons for £99, paid once. Larger organisations can use Teams at £24.99 per seat per month or £249 per seat per year, with a minimum of five seats, and keep each managed card and its contacts when someone moves on.

Volunteers who only help now and then can stay on the free plan, and if their role changes, they edit their card rather than waiting for a new print run. If your board wants the environmental case, read the environmental cost of paper business cards, and what is a digital business card? is a good primer for trustees new to the idea.

Frequently asked questions

Is there a free digital business card for charities?

The Lets Connect free plan is free for everyone, charities included, with no time limit. It covers a published card, contact details, social links, a link and a QR code.

Can supporters donate from the card?

You can add a link to the donation page you already use. Lets Connect does not process donations itself.

Can volunteers sign up through the card?

Yes. With Business Add-ons you can build a volunteer form with the custom form builder, and each sign-up appears in the built-in CRM.

Can we export our supporter list?

Yes. Business Add-ons includes data export, so you can move contacts into your newsletter or donor system.

Start Your Charity's Cards for Free

Small budgets go further without a monthly fee. Lets Connect has a free plan with no time limit, and paid plans for an individual card are paid once.

• The free Lets Connect plan: a published card with contact details, social links, a save-contact button, your own link and a QR code, free forever.
• Full Brand Presence, £49 one-time: templates, gallery, products, testimonials, documents, password protection, analytics, and Apple Wallet and Google Wallet passes.
• Business Add-ons, £99 one-time: adds a CRM with a 7-stage pipeline, the AI business card scanner, a reviews tool, appointment booking, lead capture, newsletter subscribers, custom forms, data export and location tracking.
• Optional NFC cards: PVC £20, wooden £50 or metal £100, each with a printed QR code. Paid plans come with a 30-day money-back guarantee.

Read more on the Lets Connect blog. When you are ready, create your free digital business card or compare every plan on the pricing page.